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Table Management Software - Serve Staff Management

Added by Kevin B on Fri, Oct 09, 2009, 04:54 PM

Add more intervals to the same server

Let's suppose a server works in the upper part of the main in the morning and then in the lower part in the afternoon. His schedule will be something like this, assumed the location is open from 9 AM to 9 M:

Tim (Server)

09:00 AM – 01:00 PM

Tables: 11, 12, 13, 20, 21, 22, 23, 24, 30, 31, 32, 33, 34 01:00 PM – 09:00 PM, Tables: 40, 41, 42, 43

In this case, you should add two intervals to the server. You should edit both intervals, the first one needs to be set from 9 Am to 1 Pm, the second one from 1 PM to 9 AM. Pick tables 11 to 34 for the first interval, tables 40 to 43 for the second one.

Table Management Software - Managing Serve Staff 1

Press "Add" again to add another interval to the same server

Table Management Software - Managing Serve Staff 2

Edit both intervals starting and finish times then add tables to the lists

You can delete an interval any time by pressing the “Del” button next to the time pickers.

Edit the table list

If you feel typing is more convenient or faster than clicking around then this feature is for you: just click on the table list below the server name and you can manually enter table numbers into the appearing text box. Use the comma sign (,) to separate the list items or the dash (-) sign to set a table range. If some tables are already assigned to the interval then you can edit the list as a normal text, that is, you can select, delete, copy and paste some parts or the whole list.

Table Management Software - Managing Serve Staff 3

Edit the table list: click on the list then enter the table numbers

Example: to assign the bar for the bartender, you don't have to click on each bar tables. Just click into the table list and enter “101-107” (without the quote signs) as the bar tables are numbered from 101 to 107. Press the Enter (Return) button on your keyboard or click outside the text box and the system will expand the range to a table list. You can also set the tables one by one, comma separated.

Table Management Software - Managing Serve Staff 4

Use the comma (,) sign to set a list, use the dash (-) sign to specify a range. Tables ranges will be expanded to a comma separated list

If you enter a table number that doesn't exists, the system will ignore it, that is, when you finish editing, that number will not appear on the list. The same goes for table ranges: if you assign the main room tables to one server, just enter “11-43” into the edit box. The system will recognize that you want to assign tables 11 – 13, 20 – 24, 30 – 34 and 40 – 43 to the server. For example, tables 15 or 25 or 35 don't exist so these numbers are not included in the list.

You can also mix the two notations: to assign only the upper part of the main room to a server, that is, tables 11 – 34, you can enter “11-34” but you can also specify “11-13, 20-24, 30-34”.

Show and hide server intervals

If the server intervals occupy too much space on your screen you can hide unnecessary intervals: click on the double arrow in upper left corner of the server box. If the box was open, the system will close it. If it was closed, it will be opened. You can expand or collapse all boxes by clicking on the “Expand all” or “Collapse all” captions of the server list heading.

Table Management Software - Managing Serve Staff 5

Click on the double arrow to toggle the box. Click on "Expand all" or "Collapse all" to open or hide all boxes

If the box is closed, the assigned intervals are shown in the server's color and the number of assigned tables is in the parentheses, that is, neither the table list nor a table code but the number of assigned tables. Also only the starting time of the interval is displayed.

Table Management Software - Managing Serve Staff 10

All boxes are closed. Only starting time of the interval is displayed The number of assigned tables is in parenthesis at each intervals

Watch the radio button

Since more server boxes can be expanded at the same time and more intervals can be assigned to the same server, it is mandatory to tell the system which interval you would like to edit. A radio button is shown before each intervals. As you can edit only one interval at a time, only one radio button can be checked at a time. So before making any modifications either to the interval starting / finish time or to the table list, always make sure to check the radio button of that interval.

Table Management Software - Managing Serve Staff 11

Always make sure to check the radio button at the interval you want to edit You are currently editing Jennie's afternoon shift: 1 PM to 9 PM, tables 11-34

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